TITLE

RESPONSIBILITIES

President

The president shall preside over meetings of the Organization and executive board, serve as the primary contact for the principal, represent the Organization at meetings outside the Organization or designate a representative, serve as an ex-officio member of all committees except the nominating committee, and coordinate the work of all the officers and committees in order that the purpose of the Organization be served.  Solicits chairman for all committees, signer on checks, helps prepare the annual budget, approves all expenditures, responsible for signing all contracts and facility and use forms, prepares and copies the meeting agenda, plans the PTO chair dinner.  Other duties as assigned.

Vice President

 The vice president shall assist the president, carry out the president’s duties in his or her absence or inability to serve and shall perform other delegated duties as assigned.   The vice-president is in charge of depositing all funds in the bank. Signer on checks.

Recording Secretary

The recording secretary shall keep all records of the Organization and take and record minutes. The secretary also keeps a copy of the minutes, bylaws, rules, membership list, and any other necessary supplies, and brings them to meetings and shall perform other delegated duties as assigned.  Also, in charge of the publishing of the student directory,

Corresponding Secretary

The corresponding secretary shall handle correspondence, send notices of meetings to the membership perform the duties of the recording secretary in the absence of that officer and shall perform other delegated duties as assigned.   Also, the corresponding secretary writes cards to all teachers and staff during the Holidays, buys bus drivers gifts, and sends invitations to chairs for end of year dinner and secures the space where the event is held.. They also write any correspondence as directed by the President (i.e. sympathy card, etc.).  This position is also responsible for ensuring that the website is maintained.

Treasurer

The treasurer shall receive all funds of the Organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the executive board. He or she will present a financial statement at every meeting and at other times of the year when requested by the executive board, prepare and file all necessary tax forms, have the accounts examined at the close of the fiscal year and upon change of treasurer by an auditor or an auditing committee, prepare an annual budget and make a full report at the end of the year.